Virtual Site Inspection – Marching Band – Air Travel

Travel Documents

Check your passport has a minimum of six months validity before expiry on the date of your return to the USA i.e July 2021.

  • Take several photocopies of the biographical page of your passport in case you lose the original.
  • Check if you need a vIsa.

Note: US Passport holders do not require a Visa.

Please Visit for more information.

Cell Phones


  • Smartphones and tablets will all work fine with the higher voltage in Italy.
  • For cell phone service you will need an overseas plan. Speak to your supplier prior to travel. Some operators will offer a Travel Pass.
  • Free WiFi in your hotel so download Skype or FaceTime for free face-to-face calls.

Electrical Devices

  • Electrical current in Italy = 220 – 240 volts (US 110 Volts).
  • Electrical sockets (outlets) in Italy require a two pin plug so you will need a converter.
  • Adaptors v Transformers – there is a difference!
  • Most hotels will have USB charging ports in the room.


Italy uses Euros (€) and Cents (c)

100 cents = 1 euro (€)

Bills / Notes: €50, €20, €10 and €5

Coins: €2, €1, 50c, 20c, 10c, 5c, 2c and 1c


How do I pay for things in Rome?
  • Cash in Euros (€)  but don’t bring a lot.
  • Bank card to use at ATM’s.
  • Credit Cards – Visa & Mastercard are best.
  • Pre-paid cards (recommended) – Visa & Mastercard are best.


You’re away for one week – don’t over do it:

  • One check-in bag (50 lbs max) in weight and total dimensions 62 inches. Airlines vary, so double check online.
  • One carry on bag and purse or laptop bag.
  • You may have to take you small instrument as a carry on or to be packed in you checked suitcase.

Temperature in Rome at New Year: 

  • Average Low 39F
  • Average High 55F

Layers are the answer: 

    • T-Shirt
    • Sweatshirt
    • Light waterproof jacket
    • Comfortable walking shoes
    • NYE Party clothes

Airport Protocol 


  • Don’t leave home without your passport
  • Don’t be late – arrive 3 hrs (minimum) prior to flight time
  • No ticket required
  • Check-in your suitcase
  • Seats are pre-allocated
  • Enter through Airport security after check-in
  • All liquids and gels must be must be put in plastic bags when travelling on the airplane (4 fl.oz.)

Your Transatlantic Flight

  • All transatlantic flights are overnight
  • The journey will be between 7 and 16 hours.
  • Try to get some rest
  • Drink plenty of water
  • Dinner, snack meal and sodas are all free on board
  • Movies, TV and music all free
  • Best to bring your own headset
  • Set your watch to Rome time
  • Rome’s time zone is EST +6, CST +7 and Pacific +9

Arriving in Rome

  • Go through to Non-EU line at the Italian Boarder Control Customs
  • Collect you luggage
  • Exit through the ‘Nothing to Declare’ doors
  • Look out for your Youth Music greeter holding a sign with the Rome Parade Logo
  • Then coach to hotel


Airport Meet & Greet 

  • After immigration & baggage collection you will make your way to the arrivals hall
  • Met by a professional ‘meet & greet’ team from Destination Events, who will be holding Rome Parade branded signs

Departure from U.K.

  • Your coach will pick your group up from your hotel to transport you to the airport
  • Your group will be met by our professional ‘meet & greet’ team from Destination Events, who will assist with check-in
  • Ensure any extra liquids over the airport limit are disposed of