Telenet Global Logistics and Trans-Boarder Global Freight Systems will collect all Band Equipment and large instrumentation from your High School / University and transport equipment and instrumentation directly to your specific Hotel in your specific European Destination. The same will happen on the return journey.
Please Note: We will happily provide you with a quotation for Items that are not normally included within your Consignment
Sousaphones and Concert Tubas are included in your Consignment – as we are unable to rent these in the required numbers in Europe. HOWEVER we do, at NO ADDITIONAL CHARE TO YOU, provide certain Concert Instrumentation in your European venue. For example, we provide Timpanis, String Basses etc / Our Production Team will send you a full list of instrumentation provided for you at your European Venue.
Please Note: We do expect concert groups to include Cellos and other delicate items in their consignment. However, if you would rather not ship delicate items in your consignment, we are able to rent these for you in you European Destination. We do make a charge for items that are able to be included in your consignment – but you chose not to include.
You must complete a detailed and precise Instrument & Equipment Manifest
First Draft Manifest Deadline – Monday 7th October | It is essential that we receive your first draft manifest on the above deadline. It is from your first draft manifest that Trans-Border will be sending out to you, ‘Destination Events (DE) travel cases’ to pack your smaller instruments into (E.g. Trumpets and Saxophones). You will receive these cases prior to your final manifest completion and submission
Final Manifest Deadline – Monday 11th November. Your final manifest needs to be completed and amended from your first draft manifest (with your smaller instruments listed as packed within the (DE) travel cases that you will be receiving). It is advised that you practice packing your cases prior to submitting your Final Manifest to ensure all listed information on your manifest is correct.
Your Final Manifest (Cannot be changed or amended from submission). This is because it is from this information that Trans-Border will be securing your Carnet on behalf of your travelling group.
Please remember on your Final Manifest to keep your Item values nominal (Total value of your consignment needs to remain under $125,000). This DOES NOT affect the Insurance value of any Item/s travelling.
You must also please ensure that you have hard and suitable travel cases for all equipment and instrumentation being shipped in your consignment – this applies to items that are too large to be packed within the (DE) travel cases provided (i.e. Instruments larger than a trumpet or saxophone)
For Example: If you are packing 100 hats/shakos, do NOT use 100 boxes, instead use 10 boxes each with 10 hats/shakos in each box.
Do Not Forget – You will already be boxing together your smaller instrumental items (Trumpet/Saxophones) within the larger (DE) travel cases to minimise any damage or risk.
Your instruments and equipment ARE covered by insurance while in transit both outbound and return.
Insurance will cover denting, scratches, disfigurement and serious blemishes. Please be aware that insurance will NOT cover damage to hard travel cases.